Recruit, Inspire & Retain

September 2007

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bullet FUN Days to Celebrate (Call/Email for Ways to Celebrate
FUN Days to Celebrate!)
bullet RECRUIT: Get a Foot in the Door by Dropping Through
the Mail Slot
bullet Get Yer Posters Here!
bullet Who's Wearing Fun Meters?
bullet Cool Calls
bullet What Are You Reading This Month?
bullet INSPIRE: Writing Skills That Inspire Your Staff and the People They Write To
bullet TRAIN: How Can Baking Cookies Improve Your E-learning Course?
bullet RETAIN: Keep Your Staff, at Every Level, By Helping Them Be Successful
bullet Professional Development Conferences
bullet Ways to Volunteer & Give

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September is...
New Generations Month
Be Kind to Editors and Writers Month
Biscuit Month
All American Breakfast Month
Better Breakfast Month
Classical Music Month
Honey Month
Mushroom Month
Rice Month
Self Improvement Month
Square Dance Month
Piano Month
School Success Month

September 16-22 – Ballroom Dance Week
September 23-20 – Dog Week
(I’m going to start lobbying for a ballroom dancing dog week! All in favor, say, “A-one, and A-two, and A-Woof!”) Email us to receive an incredible video of golden retriever dancing and a person dancing to "You're the One That I Want"amazing!

September 12 – Video Games Day, Chocolate Milkshake Day, & Rosh Hashanah
September 13 – Peanut Day, Helicopter Day, & Ramadan
September 14 – Eat A Hoagie Day & Cream-filled Donut Day
September 15 – Make A Hat Day
September 16 – Collect Rocks Day, Working Parents Day, & Neighborhood Day
September 17 – Thank You Day, Apple Dumpling Day, & Citizenship Day
September 19 – Butterscotch Pudding Day & International Talk Like A Pirate Day
September 21 – International Day of Peace, World Gratitude Day, Pecan Cookie Day &
                         Yom Kippur
September 22 – Friends’ Day, Ice Cream Cone Day, Fishing Day, & White Chocolate
                         Day (WHITE chocolate?! Abomination!)
September 23 – Chocolate Day (Now, that’s what I’m talkin’ about!) & Good Neighbor Day
September 24 – Family Day & Innergize Day (innergize?)
September 25 – One Hit Wonder Day
September 26 – National Pancake Day
September 28 – Strawberry Cream Pie Day
September 29 – Pumpkin Day & Coffee Day
September 31 – Eat Outside Day (Glad this one isn’t on the 26th, too!) & Trail Mix Day

October 1 – International Day of Older Persons & Homemade Cookies Day (go see your Grandma and get some cookies!)
October 2 – Techies Day
October 4 – World Animal Day & International Toot Your Flute Day
October 5 – World Teacher’s Day, Do Something Nice Day, & Diversity Day
October 6 – Biscuit Day
October 7 – Intergeneration Day
October 8 – Columbus Day

Email TRAINING SYSTEMS, INC. for ideas on how to celebrate any of these days.

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Get a Foot in the Door by Dropping Through the Mail Slot

As you begin brainstorming the qualifications of your ideal job candidates, you might also think about the various things you could have in common with them, such as interest in your industry, work ethic, integrity, eagerness to learn. But there's one very valuable characteristic that you share every day, and you might overlook: They read their mail.

Like you, they don’t read all of it. Sure, those over-sized, thick stock envelopes are irresistible because they undoubtedly contain personal notes or birthday cards. There is the junk mail addressed to "occupant," that you likely throw away without a second thought, just as your ideal candidates do.

There’s also a third category - and that’s where recruitment gold flies through the mail for the price of a stamp. It’s called direct mail. While it’s not personal mail, like a birthday card, it is mail addressed specifically to the recipient by name. There’s something so enticing about the envelope, that you (or your potential candidates) rip it open because you know it contains a promise that requires maybe just a little bit of action, and the payoff is delightful.

It’s been used for years as a great way to raise funds, invite people to their high school reunions, offer 20% off any one item at Bed Bath and Beyond. Direct mail is a great tool for contacting candidates exactly where you can find them - at home or at work.

Direct mail is also effective because it can be highly targeted. Your message only goes to those who you believe will be most interested in your opportunity. You can subdivide your targeted list of potential candidates via a wide variety of categories: their profession, education, age group, even zip code. Afterward, you can call them by name, which is far better than "Dear Occupant."

For example, a home health agency wanted to target older women with work experience to provide unskilled care in the homes of frail, elderly clients who needed help with bathing, dressing, cooking, or housekeeping. The agency’s owner found a mailing list that contained the names and addresses of women who met the qualifications and who lived in certain zip code areas. Knowing its older employees wanted to work in their own neighborhoods, the agency identified the zip codes where they had the greatest number of clients. It then sent a targeted mailer, appealing to its "neighbors" to put their experience to work by using the skills they already had. The agency’s owner encouraged interested individuals to call for more information or send in a form to receive additional information. Years later, this remains as one of the agency’s most successful recruitment campaigns.

The direct mail recruitment approach requires a little bit of strategy. First, think about who might have the best access to the addresses of your ideal candidates. You might contact data base companies, independent research companies, recruitment research companies, professional organizations, seminar providers, or recruitment advertising agencies. Some newspapers, magazines, and marketing firms also develop and keep current mailing lists that you can purchase.

When you use the direct mail approach, you must also look for ways to distinguish your envelope from the pile of coupons for car washes and 2-for-1 pizza specials. Assuming that your list is a relatively short one, use first class postage - via a stamp rather than a meter. If you can’t hand address the envelope (which is the best way to send the message that this isn’t junk mail), set your word-processing software to print the addresses directly on the envelopes (rather than on sheets of labels). Also, avoid self-mailing brochures because these look too much like advertisements.

Finally, as every direct mail consultant will tell you, be sure to end your message with a "call to action." Tell the recipients what you want them to do with the information they’ve just read. Call you for an appointment or an informational interview. Attend an open house. Visit your web site’s career page to learn more. Give them something to do! That will show you how well they take direction.

From Employment Strategies, our own Cathy Fyock (


The Truth About Hiring the Best, by Cathy Fyock (JUST RELEASED!)
Order by emailing or calling 800-469-3560. Mention RIR for 10% off.

Tools: Recruit Inspire Train Retain

Recruitment, inspiration, training, and retention ideasHave a recruitment, inspiration, training, or retention idea or question? Ask by clicking the question mark, and we’ll post your idea or question (and the answer) in Answers & Ideas on Recruiting, Inspiring, Training, & Retaining Great Employees at


Get Yer Posters Here!

At last count we were at 1,001 posters! I remember thinking when we started making these 7 years ago, "Maybe we’ll find a few more good quotes..." This was when we had about 100!

Here are a few of my favorites — you can send them to your staff, one each day, or to a person know needs to hear one of them:

"All stressed out and no one to choke" poster "Always dream and shoot higher than you know you can do. Don’t bother just to be better than your contemporaries or predecessors. Try to be better than yourself." William Faulkner
"All stressed out and no one to choke" poster "The bad news is time flies. The good news is you’re the pilot." Michael Altshuler, motivational speaker
"All stressed out and no one to choke" poster Borrow money from a pessimist - they don’t expect it back.
"All stressed out and no one to choke" poster "Doing nothing is very hard to do — you never know when you’re finished." Leslie Nielsen
"All stressed out and no one to choke" poster "Even if you're on the right track, you'll get run over if you just sit there." Will Rogers
"All stressed out and no one to choke" poster "A good manager knows that there is more than one way to skin a cat. A great manager can convince the cat that it is necessary." Gene Perret
"All stressed out and no one to choke" poster How do you define ignorance and apathy? I don’t know and I don’t care.
"All stressed out and no one to choke" poster "I find the important thing in life is not where we are, but in what direction we are moving." Oliver Wendell Holmes
"All stressed out and no one to choke" poster "Negative people are worse than negative occurrences. The argument is over in 10 minutes — the negative person may hang around for years." Jeffery Gitomer
"All stressed out and no one to choke" poster "To laugh often, to win the affection of find the best in know even one life has breathed easier because you have lived. This is to have succeeded!" Ralph Waldo Emerson

"All stressed out and no one to choke" poster Here’s a FREE poster that everyone will LOVE Want more? Email or call 800-469-3560 to find out how to buy packs of posters!

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Fun Meter   * Buyer at the IL Society Of Human Resource Managers Conference Bookstore

* Buyers at the Pioneer Network Conference Bookstore

* Buyers in the Gratitude Store in Port Arkansas, TX

* The Traveling Vineyard


* The Volunteer Management Report published, Turn Criticism Into Constructive Feedback, by TRAINING SYSTEMS, INC. President, Carolyn B. Thompson, in the Sept 2007 issue. Email for a copy. 
* Craig Polak emailed: "Your excerpts from Bait and Switch: The (Futile) Pursuit of the American Dream, by Barbara Ehrenreich, are both enlightening and disheartening at the same time. I couldn't help but think of the Cluetrain Manifesto as I read the excerpts. I learned of the manifesto from Jay Cross, a consummate training professional. You can find details here:"


TRAINING SYSTEMS Associate Andy Kaufman

TRAINING SYSTEMS, INC. Associate Andy Kaufman

Decline and Fall of the Roman Empire
by Edward Gibbon

I just started Edward Gibbon’s Decline and Fall of the Roman Empire. I had to present a paper on it back in high school and I’ve been wanting to re-read it. With a lot of travel in the 3rd and 4th quarter of this year, the timing is perfect. In Daniel Boorstin’s introduction he had an interesting quote: "For Gibbon, while human nature is anything but unintelligible, it remains only partly explicable. For him the menace to understanding was not so much ignorance as the illusion of knowledge."

In our business we have the opportunity to learn rich theories and models that explain personality styles and other aspects of human nature. Yet I’m probably less immune than I want to admit to the illusion of knowledge—that I can explain it all because "they’re an ENTJ" or "a High D", when in fact I’m over-simplifying and perhaps being held back from greater understanding because of it.

Email us with what you’re reading & a sentence or 2 about why you’re reading it or what you learned from it (can be fiction or non-fiction).

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Writing Skills That Inspire Your Staff and the People They Write To

Everybody writes these days — with email as our main communication method, there are precious few positions in an organization that don’t require readable writing.

This opinion article was very useful in our company:
Sloppy writing leads to sloppy thinking, which is why I have a 'bone of contention' with trite phrases. As a professor of bioethics, I strive to teach my students that clear writing fosters clear thinking. But as I was grading a stack of blue books today, I discovered so many clichés that I couldn't help writing them down. Before I knew it, I had spent the afternoon not grading essays but cataloging the many trite or inaccurate phrases my students rely on to express themselves.

When I grade written work by students, one of the phrases I hate most is "It goes without saying," in response to which I scribble on their essays, "Then why write it?" Another favorite of undergraduates is "It's not for me to say," to which I jot in their blue books, "Then why continue writing?"

I also despise the phrase "Who can say?" to which I reply, "You! That's who! That's the point of writing an essay!"

In teaching bioethics, I constantly hear about "playing God," as in "To allow couples to choose X is to play God." Undergraduates use the phrase constantly as a rhetorical hammer, as if saying it ends all discussion. And I don't even want to get into "opening Pandora's box" or "sliding down the slippery slope."

Sometimes the clichés are simply redundant, as when my students write of a "mass exodus." Can there be a "small" exodus? "Exodus" implies a mass of people. Other times the expressions defy the rules of logic. A student in a philosophy class writes that philosophy "bores me to tears." But if something brings him to tears, it's certainly not boring.

I also fear that most students don't know what they are saying when they write that a question "boggles the mind." Does every problem in bioethics really boggle the mind? What does this mean?

My students aren't the only ones guilty of cliché abuse. The language of medicine confuses patients' families when physicians write, "On Tuesday the patient was declared brain dead, and on Wednesday life support was removed." So when did the patient really die? Can people die in two ways, once when they are declared brain dead and second when their respirators are removed? Better to write, "Physicians declared the patient dead by neurological criteria and the next day removed his respirator."

All of us repeat trite expressions without thinking. My TV weatherman sometimes says, "It's raining cats and dogs." Should I call the Humane Society? Where did this silly expression come from? Another common mistake involves "literally." I often hear people on election night say, "He literally won by a landslide." If so, should geologists help us understand how?

Then, of course, there's the criminal who was caught in "broad daylight." I guess he could not have been caught in "narrow" daylight. And are we sure that the sun shone on the day he was caught? I sometimes read about a "bone of contention." I imagine two animals fighting over a bone from a carcass (and not, as students write, from "a dead carcass"). But do writers want to convey that image? And how can we forget about the "foreseeable future" (versus the "unforeseeable future"?) and the "foregone conclusion" (versus the "non-foregone conclusion"?).

Spare me jargon from sports, such as being "on the bubble" for something. I'd also rather do without other jargon, such as "pushing the [edge of the] envelope." And has writing that we should "think outside the box" become such a cliché that it's now in-side the box?

Some of the worst phrases come from the business world. Because of my profession, I read a lot of essays on medicine, ethics and money. So I must endure endless strings of nouns acting as adjectival phrases, such as "health care finance administration official business." Even authors of textbooks on business and hospital ad-ministration use such phrases; no wonder that students use them, too. And in these fields and others, can we do away with "take a leadership role"? These days, can't anyone just lead?

Can we also hear more about the short arm of the law (versus its "long" one), about things that sell well besides "hotcakes" and about a quick tour other than a "whirlwind" one?

Beyond the shadow of a doubt, I'd like to leave no stone unturned in grinding such writing to a halt, saving each and every student's essay in the nick of time. But I have a sneaking suspicion that, from time immemorial, that has been an errand of mercy and easier said than done.

From Newsweek, August 6, 2007

Let TRAINING SYSTEMS, INC. help your staff learn how to write the way people need to read it to understand. Email

The Plain English Approach to Business Writing, by Edward Bailey & Larry Bailey
The Dictionary of Concise Writing: More Than 10,000 Alternatives to Wordy Phrases, by Robert Hartwell Fiske & Richard Lederer

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Chocolate chip cookie!How Can Baking Cookies Improve Your E-learning Course?

A Tale of Two Cookies
I recently heard a story of two girls and their cookies. The first girl bakes a few dozen chocolate chip cookies and goes door-to-door to sell them. She finds selling the cookies difficult. Not everyone likes or wants chocolate chip. Some like oatmeal raisin. Some like peanut butter. On top of that, a dozen is a lot. Some only want six.

The other girl decides to go door-to-door and asks the neighbors what they want, taking orders specific to their needs. She then buys the ingredients she needs for each order, bakes the cookies, and delivers them to satisfied customers.

The first girl committed all of her resources to a product that many didn’t need or want. The second was able to manage her resources by committing them to a product that customers did want.

Bake Cookies People Want to Eat
There’s a lesson here for elearning. Training needs to be designed with the end-user in mind.

Typically, we’re like the first girl. We build the training courses based on what we think and then try to sell them. In addition the course is built based on the curriculum rather the user’s needs. We commit all of our resources to building the course.

We should be like the second girl and learn to make cookies people need and want. Instead of building the course around information, we should built it around how the learner will use the information.

Today, with rapid development tools, like Articulate Studio, we have the flexibility to bake the type of cookies that meet our users’ needs. In the past, it took months to design and build curriculum. Today, training can be built within hours.

Since we can build and modify our training so quickly, we are in better position to built it and get it to the users. If we find that the information doesn’t work for them or needs to be modified, we can do so on the fly. This saves time and money…and helps to satisfy the users.

"C is for Cookie…That’s Good Enough for Me."
Here’s a simple acronym to help you create learning based on the user’s need…OREO.

Order taking. Keep the cookie story in mind. Don’t just bake chocolate chip cookies. Understand the learner’s needs. Use you rapid elearning tools to quickly pull together the cookies that will be eaten.

Results. Organizations spend money on training because they expect results. Design your training to meet real needs. As a rapid elearning developer, you’re in a win-win situation. You can respond quickly to training needs at a very good cost.

Engaged learners. Build the learning experience in a manner that engages the learner. Engagement means that the course has to look nice and embrace proven techniques on how to present information visually. It also means that we need to engage the user’s learning process and make the course truly interactive.

Objectives. Make a promise to your learners: This training will not waste your time. Be clear on the objectives and build your training to meet them.

In future posts, we will pull our OREO apart and look at these steps in greater detail.

A couple of really great posts to this blog article:
Great analogy and article! Many of our SME developers are driven by managers who don’t get or see this stuff at all. They just want something out now so the employee is forced to deliver ASAP and many times it’s "Crapid" e-learning. Or they are told to just pull out that old PPT and just publish with Articulate with little additional instructional "polish". So how do we also reach the stakeholders, leaders, and owners of the learning being developed?
I think one of the issues is that a lot of training isn’t tied to real performance. Thus, there are no strong expectations for the training. If the training is expected to get specific performance results, then the customers are more apt to listen to how to do that. The key for us is to be seen as valuable experts. I’ve had success by routinely reporting how I bring value to the organization (something a lot of instructional designers don’t do). I also recommend building before/after demos. Some people just don’t understand the difference so they need to see it.

Excerpted from The Rapid Elearning Blog, August 3, 2007

E-Learning By Design, by William Harton
The E-Learning Fieldbook, by Nick VanDam
Order by emailing or calling 800-469-3560. Mention RIR for 10% off.

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Keep Your Staff, at Every Level, By Helping Them Be Successful

Leadership expert Roger Fritz, has some very concrete ideas on being successful at work. Give this to each of your staff:

To be successful you must be in demand. To be in demand, you must sharpen your competitive edge. This requires concentration on 5 bedrock principles. None are complicated, but each can be deceptively difficult to accomplish.

Understand that avoiding failure is not the same as achieving success. If you have good intentions but never see them through, they are worthless.
Take advantage of your strengths and minimize the impact of your weaknesses. It’s always important not to trust your instincts exclusively without counsel. Successful people are aware that they are not "islands". They appreciate the people behind the scenes who had a lot to do with helping them.
Realize that the most important ability is accountability. Accountability precedes improvement. For competitors, the never-ending quest at all times and in all places is to answer the question: "What do we mean by performance?" Performance requires accountable people who always determine who will do what by when.
Accept the reality that time is not on your side. Change will come more quickly than you think. As the saying goes: "All things come to those who wait" — but they get only what’s left by those who have hustled!
Change before you have to. When you get to the bottom line, life is anticipation, and death is no change. Anticipation is the least understood key to personal vitality. Planners create. Change-resisters vegetate. Planning is creating a future for your organization. If you don’t plan, your future is in someone else’s hands.

To be sure your competitive edge is as sharp as it can be, ask yourself:

What am I doing that is no longer serving its purpose? Do I know? Do I have evidence?
What am I doing that is not cost-effective or consistent with my priorities?
What am I doing that may be restricting my growth, limiting my future, dulling my competitive edge?

Above all, keep this in mind every day: your competitive edge is you! If you want to be competitive, don’t wait another day—get on with it!

Excerpted from The Business Ledger, June 25, 2007. Buy Roger Fritz's newest book, Why Stop Now?: Resisting the Temptation to Retreat, by calling him. 630-420-7673,

50 Success Classics: Winning Wisdom for Life & Work from 50 Landmark Books, by Tom Butler-Bowden
What Got You Here Won’t Get You There: How Successful People Become Even More Successful, by Marshall Goldsmith & Mark Reiter

Tools: Recruit Inspire Train Retain

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October 10-12, 2007
HR Technology Conference, Navy Pier, Chicago, IL,

October 10-12, 2007
Strategic HR Conference, Tampa, FL,

October 15-17, 2007
Training Tech Solutions Conference & Expo, Salt Palace Convention Center, Salt Lake City, UT,

January 17-20, 2008
33rd International Alliance for Learning Conference 2008, "Learning that Counts - From a Dream to Reality", Hyatt Regency Atlanta, Atlanta, Georgia,

January 31-February 3, 2008
Christian Writers Guild Writing for the Soul Conference, Colorado Springs, CO,

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K has great tips on green cleaning.
K & will help you get off junk mail lists.
K has tips on every facet of green living.
K gives advice on replacing old light bulbs w/energy efficient bulbs.
K provides comprehensive "green power" info.
K urges the use of recycled paper.
K helps you plant trees to save the environment.

Going Green At Work
find ecofriendly building materials and services at
buy ecofriendly office supplies at 
work from home ideas at 
find jobs and volunteer opportunities with socially responsible organizations at 

Charity Navigator ( is an in-depth, searchable guide to more than 5,000 charities worldwide that aims to encourage "intelligent giving". They rate charities based on their total expenses, revenues, and organizational capacity. If you want to give, but the recent slew of charity scandals has you feeling skeptical about where your money would go.

Take Pride T-Shirts ( was founded by a group of friends who all share the belief that the more difficult the mission facing our military, the more deserving they are of our thanks and support. Each unique shirt design provides a glimpse into the life of a different US Service member who served in Iraq or Afghanistan and is hand silk-screened. The message of the shirts isn’t political, it's about acknowledging, celebrating, and taking pride in the spirit of young Americans who despite facing an extremely difficult job and unpleasant conditions, nonetheless strive to do their job well. Take Pride gives at least 20% of profits to charities and causes that assist combat veterans of Iraq and Afghanistan.

Set a reminder to visit daily and click this button to help underprivileged women get mammograms. helps you find organizations in your area that spark your interest in volunteering.

Global Volunteers (
You can:
select by type of work project
select by country and date
select by service program conditions
select by cost

Recycle yogurt containers and old toothbrushes!

Recycline’ Preserve partnered with Stonyfield Farm and is recycling yogurt containers into toothbrush handles. Old toothbrushes are used to make plastic lumber for picnic tables. Go to for details.

Responsibly Dispose of Your Old Electronics
Donate Old Cell Phones
911 Cell Phone Bank provide free emergency cell phones to needful people through partnerships with law enforcement organizations,

Recycle PCs, cell phones, printers, CDs diskettes, etc., with GreenDisk. For $29.95, they send a 70-pound-capacity box. When it’s full, you download postage from their website and ship it back. Your “junk” then goes to workshops for the disabled and are refurbished.

Donate PCs to National Cristina Foundation,; Goodwill,, Salvation Army,

Recycle PCs and other computer products at Hewlett Packard and Dell. See their websites for details.

Several other places to recycle old PCs:,,

Find local Electronics recyclers at and

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Copyright 2007 TRAINING SYSTEMS, INC. All rights reserved.


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