Retaining Tips

Help Your Employees Retain Themselves

Leaving for more money, better positions--employees are leaving organizations these days for lighter workloads. Why? They want to feel productive and that's tough to do  when you're not getting your work done. Jim Evers, former owner of The Training Development Corporation, says, "Cut some of your roles." So let's help staff manage themselves by cutting some of the roles they can leverage out. Cut and paste this into your next staff communication:
Here's a workplace example: Many people hate the task of writing a letter, memo, or report because they have never learned a system for effectively doing that. Writing required five steps:
  1. PLANNING -- includes doing any research necessary and creating an outline.
  2. DRAFTING -- writing by following the outline and without worrying about the finished product.
  3. REVISING -- reading the draft out loud to yourself or to someone else and listening for the flow and support of the ideas in the content and then making any content changes necessary.
  4. EDITING -- correcting the grammar, usage, and punctuation errors found, or getting someone to do this for you.
  5. FINALIZING -- putting your piece into an aesthetically reader friendly format.
  1. List ALL of your roles, including ones that you don't think of as a role (for example, all your reports, forms you complete, meetings you participate in, answering phone time, commuting or reading the newspaper, or watching TV).

  2. Decide which of these are optional and which are required. (An optional role is one that you can eliminate if you choose: a required role is one that you can't eliminate.)

  3. Take steps to eliminate any optional roles that aren't furthering your goals.

  4. Once having done that, become more efficient with the roles you've chosen and with the roles that are required. How?

  5. Realize that every role and decide which of these tasks are consuming a lot of your time.

  6. Turn this task into a SYSTEM of steps that from now on you pledge to do consciously and systematically.

  7. Be honest about any weaknesses you may have in any of the steps within a given task. It is those weaknesses that use up a lot of your allotted time.

  8. Improve your skills in this step/task or find someone else to assist you (trade, out-source, delegate).

By breaking down the task into steps, you can see where it is you need to invest much of your time. What usually happens is that most people who hate to do a task do a lot of stalling before getting to the task, which they see as, for example, WRITING rather than seeing it as planning, drafting, revising, editing, finalizing.

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